Support Staff UDC Jobs 2025 – HEC Punjab | Higher Education Commission Pakistan (Project)
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Support Staff UDC Jobs 2025 – HEC Punjab | Higher Education Commission Pakistan (Project)
If you’re hunting for Support Staff UDC Jobs 2025 HEC Punjab, here’s a solid, entry-to-mid level clerical opportunity in the federal higher education sector. The Higher Education Commission (HEC), Pakistan is accepting applications for Support Staff / Upper Division Clerk (UDC) on a project basis under the Project job category. The role is open to both male and female candidates holding Intermediate / Higher Secondary School Certificate / A-Level with three (03) years of relevant clerical experience. The age limit is 18–35 years, the quota is Merit (Punjab), and the position type is Project (contractual). This post gathers everything you need—eligibility, responsibilities, required documents, how to apply, estimated pay, and structured data so your application doesn’t miss a beat.
About HEC & the Role
The Higher Education Commission (HEC) is Pakistan’s apex body for higher education policy, quality assurance, accreditation, and development funding. HEC works with universities, colleges, and research centers nationwide to raise academic standards, support faculty and students, and enable world-class research.
As a Support Staff / UDC (Punjab), you’ll perform core office and clerical duties that keep project workflows moving—file handling, record management, data entry, correspondence preparation, and front-office coordination. Your accuracy and turnaround speed will directly support the Commission’s service delivery to students, faculty, and institutions across Punjab.
Position Snapshot
- Title: Support Staff / UDC (Punjab)
- Category / Type: Project · Contract (project duration; extension subject to performance & need)
- Minimum Education – Experience: Intermediate / HSSC / A-Level + 3 years clerical/office experience
- Gender: Both (Male/Female)
- Age: 18–35 years (on closing date)
- Province / Quota: Punjab · Merit
- Duty Station: Punjab (may be placed at an HEC office within the province; administrative HQ liaison with Islamabad as needed)
- Estimated Salary / Pay: PKR 45,000 – 65,000 per month (project-based, indicative; final offer as per HEC policy/experience)
Key Responsibilities (What you’ll do)
- File & Record Management: Create, index, and maintain files/folders; manage movement registers and ensure safe custody of official documents.
- Data Entry & Registers: Enter and update data in spreadsheets and MIS/portals; maintain dispatch/receipt, attendance, and other routine registers.
- Correspondence & Drafting: Prepare letters, memos, notes, and simple summaries; print/scan/compile documents for approvals and circulation.
- Front Office Coordination: Receive visitors, answer phone/email queries, route cases to the concerned officer, and follow up for timely closure.
- Meeting Support: Arrange small meetings, prepare agendas, circulate minutes, track action items, and ensure stationery/logistics availability.
- Compliance & Confidentiality: Observe office SOPs, maintain audit-ready documentation, and keep sensitive records confidential.
- Any other task assigned by the competent authority for smooth project operations.
Eligibility & Skills
Minimum Qualification: Intermediate / HSSC / A-Level (any academic field).
Experience: Three years as a clerk/LDC or equivalent office/clerical role.
IT/Tools: Working knowledge of MS Office (Word, Excel, PowerPoint), basic PDF tools (scan/merge), email etiquette, and printer/scanner operations.
Typing & Organization: Good English/Urdu typing, formatting, file hygiene, and time management.
Soft Skills: Professional conduct, communication, teamwork, accuracy, and service orientation.
Required Documents (Upload in PDF)
- CNIC (front & back in a single PDF)
- Matriculation Certificate (PDF)
- Intermediate / HSSC / A-Level Certificate (PDF)
- Experience Certificates (all in a single PDF)
- Passport Size Photo (PDF)
Tip: Name files clearly (e.g.,
CNIC_YourName.pdf,Experience_All.pdf) and keep total size within portal limits.
Selection Process & Terms
- Shortlisting will be merit-based as per HEC criteria.
- Only shortlisted candidates will be contacted for test/interview.
- No TA/DA is admissible.
- Appointment is project contractual; continuation is subject to performance, funds, and project needs.
- HEC may amend/withdraw the process at any stage.
How to Apply (Step-by-Step)
- Open the HEC Online Jobs Portal: careers link on the official HEC site. HEC Applicant career job 27
- Create/Log in to your account and locate “Support Staff / UDC (Punjab)” under Project jobs.
- Complete the online form and upload all required PDFs (see list above).
- Review entries carefully; submit before the deadline announced on the portal/ad.
- Keep your application number and a copy of submitted PDFs for reference.
Why Apply?
- Stable, structured public-sector work environment with clear SOPs.
- Hands-on administrative experience supporting Pakistan’s higher-education ecosystem.
- Growth pathway into broader administrative roles with performance and upskilling.
